When was the last time you audited your staff credentials?
If you bill Medicare or Medicaid and you're not checking then you're already vulnerable.
We would have caught it.
PracticeSentry scans federal and state exclusion lists, licensing boards, and board actions on an automated schedule. Catching excluded employees, expired licenses, and broken credential chains before they cost you everything.
No credit card required. 2 employees free, forever.
* Based on the Baptist Health System settlement, February 2024.
Real penalties. Real practices.
Every figure below is from a public OIG enforcement action or the federal penalty schedule. Click a tile to read the case.
$0
Per item or service billed by an excluded individual
The federal cap on what HHS can fine you for every claim an excluded employee touched. Hire one excluded person, miss it for a year, and the math compounds across thousands of claims.
45 CFR 102.3
Read the case →
How PracticeSentry prevents this
PracticeSentry screens every employee against OIG LEIE, SAM.gov, and CMS Preclusion automatically, every month. A match surfaces the same day.
Read the full case →$0
One excluded dental assistant, screened at hire, never re-checked
A California dental practice paid $22,319 after employing an excluded dental assistant. They screened at hire, never again. The OIG exclusion list updates monthly, so screening once is not enough.
oig.hhs.gov enforcement action
Read the case →
How PracticeSentry prevents this
PracticeSentry re-screens your entire workforce against OIG LEIE every few days, not just at hire. New exclusions on existing staff surface the same day.
Read the full case →$0
One excluded nurse at a sophisticated health system
Sharp Healthcare in San Diego paid $153,072 to resolve allegations it employed one nurse who had been excluded from federal programs. Even a well-resourced system missed the screening.
oig.hhs.gov enforcement action
Read the case →
How PracticeSentry prevents this
Continuous OIG, SAM.gov, and state Medicaid checks. The platform watches for new exclusions on staff who were clear at hire.
Read the full case →$0
Average per-facility settlement, one month, one program
In May 2025 alone, the OIG settled with 19 skilled nursing facilities for an average non-compliance fee of $82,388 each, because "the facilities knew or should have known" their employees were on the LEIE.
oig.hhs.gov enforcement actions, May 2025
Read the case →
How PracticeSentry prevents this
PracticeSentry runs the monthly OIG, SAM.gov, and state Medicaid screening that turns "should have known" into "did know, here is the log."
Read the full case →How exposed are you?
Five questions. Real penalties. See where your practice stands.
Pricing
Every compliance tool in this space hides behind “request a quote.” We don't.
Starter
Billed $1380/yr. 2 months free.
Up to 15 employees
One caught exclusion pays for 18+ years
Professional
Billed $2390/yr. 2 months free.
Up to 50 employees
One caught exclusion pays for 10+ years
Enterprise
Unlimited employees
The math is simple
One OIG exclusion caught = up to $25,595 per claim avoided.
At $115/month, Starter pays for itself the moment one exclusion is caught and keeps paying for over 18 years.
Every plan screens against
How we compare
Other tools in this space charge more and still leave gaps.
| Feature | OIG-Only Tools | Enterprise Platforms | PracticeSentry |
|---|---|---|---|
| Monthly cost | $200-300/mo | $100-400/provider | From $115/mo |
| OIG federal exclusion screening | |||
| SAM.gov & CMS Preclusion List | |||
| State licensing board verification | |||
| Board disciplinary action monitoring | |||
| Cascade credential dependency tracking | |||
| On-demand scans | |||
| Transparent public pricing | |||
| Self-serve, no sales call required | |||
| Built for practices under 100 employees |
Monthly cost
OIG-Only
Enterprise
PracticeSentry
OIG federal exclusion screening
OIG-Only
Enterprise
PracticeSentry
SAM.gov & CMS Preclusion List
OIG-Only
Enterprise
PracticeSentry
State licensing board verification
OIG-Only
Enterprise
PracticeSentry
Board disciplinary action monitoring
OIG-Only
Enterprise
PracticeSentry
Cascade credential dependency tracking
OIG-Only
Enterprise
PracticeSentry
On-demand scans
OIG-Only
Enterprise
PracticeSentry
Transparent public pricing
OIG-Only
Enterprise
PracticeSentry
Self-serve, no sales call required
OIG-Only
Enterprise
PracticeSentry
Built for practices under 100 employees
OIG-Only
Enterprise
PracticeSentry
OIG-only tools: $200-300/month for a single database. Enterprise platforms: $100-400/provider/month, sales call required, no self-serve.
No upsells. No surprise invoices. The price you see is the price you pay. Cancel anytime.
100% tax deductible as a business compliance expense. Effective cost as low as $81/month.*
* Based on ~30% effective tax rate. Consult your tax advisor.
Always on guard
In May 2025 alone, the OIG settled with 19 SNFs for an average $82,388 each, because the facilities “knew or should have known” their staff were excluded. The catch-it cost is monthly screening you didn't run. We log every check, every alert, every verification, on a continuous schedule, with the audit trail your regulator is going to ask for.
OIG exclusion scan completed
47 employees screened against LEIE. 0 exclusions found.
License expiring in 28 days
Sarah Mitchell, RN License (OH Board of Nursing). Expiry: May 8, 2026.
SAM.gov debarment check completed
47 employees screened. 0 debarment matches.
Credential verified
James Okafor, PharmD License renewed. Verified against OH pharmacy board.
Cascade dependency at risk
Emily Chen BLS expires in 14 days. Prerequisite for Anesthesia Permit.
CMS Preclusion List scan completed
47 employees screened. 0 preclusion matches.
New employee enrolled
Marcus Webb (PT) completed self-enrollment. 4 credentials pending.
PracticeSentry scans federal and state exclusion lists, licensing boards, and disciplinary actions on an automated schedule. You don't have to remember. It's already done.
New hire? Suspicious credential? Run a scan right now. Results come back the same day.
If a BLS is about to expire and your anesthesia permit depends on it, you'll know before the permit becomes void.
Full audit trail of every scan, every alert, every credential change. Pull it up in one click when an auditor asks.
What we actively monitor
The product
One dashboard. Every credential. Every employee. Every status, updated automatically.
78,927
OIG Excluded
2.5M+
NPDB Actions
Live
SAM.gov
1.78M
DEA Registry
98%
49 of 50
Compliant
49
Non-Compliant
0
Pending
2
Scan Failed
0
Employee Watchlist
| Employee | Status |
|---|---|
Sarah MitchellOIG MATCH | Compliant |
James OkaforOIG MATCH | Compliant |
Maria GonzalezOIG MATCH | Compliant |
David ChenOIG MATCH | Compliant |
Priya SharmaOIG MATCH | Compliant |
Carlos ReyesOIG MATCH | Compliant |
Expiry Forecast, 90 Days
OIG Exclusion Match Found
David Chen (MD) matched against OIG LEIE. All claims must be reviewed.
Compliance by Profession
How it works
See it in action.
01
Import via CSV, add manually, or send a link your team fills out themselves. Takes minutes, not days.
Tap to flip →
team_roster.csv
Drop your CSV here
02
Tag each employee with the credentials their role requires. Nursing license, DEA registration, OIG status, whatever fits your business.
Tap to flip →
Click an employee to assign credentials
03
Our AI verifies credentials against official databases on a continuous schedule. Dashboards, reports, and real-time alerts keep you ahead.
Tap to flip →
Built for regulated practices
Click any specialty to see its biggest compliance risk.
Everything you need
We check state licensing boards, the federal OIG exclusion list, and SAM.gov directly. Not a third-party database. The real thing.
Send one link to your whole team. Each employee fills in their own credentials from their phone. HR reviews and approves.
Alerts go out at 90 days, 30 days, 3 days, and day-of. HR gets them. The employee gets them. Nothing slips through.
The OIG updates their exclusion list monthly. We check every employee automatically and flag matches immediately.
Nursing licenses, DEA registrations, BLS/ACLS certs, anesthesia permits, NPI numbers, state board licenses. If it expires, we track it.
See every expiration across your entire workforce on a single calendar. Plan ahead instead of scrambling when renewals stack up.
Some permits only stay valid when the credentials beneath them do. We map those dependencies, like anesthesia permits that require active BLS and ACLS, and alert you when a prerequisite is at risk before dependent permits become void.
Scans run every few days against federal and state databases. By the time something changes, you already know. No manual checks, no forgotten follow-ups.
New hire starting Monday? Run a scan right now against exclusion lists and licensing boards. Results the same day. No waiting for the next scheduled cycle.
Resources
Manual spreadsheets and calendar reminders are no longer enough. Learn how automated license compliance platforms protect organizations from regulatory fines, audit failures, and legal exposure.
7 min read
Regulatory fines are just the visible tip. Hidden costs like legal defense, reputational damage, lost contracts, and staff turnover can dwarf the original penalty. Here's the full picture.
5 min read
From fraud detection to predictive expiry alerts, AI is reshaping how regulated organizations manage licensure. What changed, what works, and what to look for in a platform.
8 min read
Get in touch
We'll walk you through how PracticeSentry works for your industry, show you the dashboard, and get you set up. Usually in one call.
Prefer to try it yourself? Start free with 2 employees →