When was the last time you audited your staff credentials?
$184,000 in penalties.
One excluded nurse. One missed check.
We would have caught it.
PracticeSentry scans federal and state exclusion lists, licensing boards, and board actions on an automated schedule. Catching excluded employees, expired licenses, and broken credential chains before they cost you everything.
No credit card required. 2 employees free, forever.
* Based on the Baptist Health System settlement, February 2024.
Real penalties. Real practices. All preventable.
$0
Estates of St. Louis
One excluded nurse on staff
$0
Rotech Healthcare
Excluded employees, full claim repayment
$0
Sharp Healthcare
Single excluded provider
$0
OIG Per-Claim Penalty
Per item billed by an excluded individual
PracticeSentry would have caught every one of these on day one.
The risk is real
Most businesses have no system to catch this.
Until it's too late.
OIG Civil Monetary Penalty
$0
per claim billed by an excluded individual (2025 rate)
Employ someone on the federal exclusion list in a Medicare or Medicaid role. Every claim they touched gets flagged. Every dollar repaid. Then the CMP stacks on top, up to $25,595 per item, per service.
The OIG exclusion list has 78,927 entries. It updates monthly. Most employers check it never.
Tap to see the fix →
How PracticeSentry prevents this
PracticeSentry screens every employee against the OIG exclusion list automatically. A match surfaces the same day.
See it in action →Real Case: One Excluded Nurse
$0
paid by The Estates of St. Louis for a single excluded charge nurse
One care facility. One excluded nurse on staff. Every Medicare claim she touched had to be repaid, plus civil monetary penalties on top. $300,000 in total liability. One oversight. One employee.
Sharp Healthcare paid $153,072 for one excluded nurse. Baptist Health paid $184,000. This happens every month.
Tap to see the fix →
How PracticeSentry prevents this
PracticeSentry screens your entire workforce, not just new hires. Existing employees who become excluded are flagged immediately.
See it in action →Cascade Permit Failure
0 procedures
performed on a voided anesthesia permit, every one a liability
A dental hygienist's BLS expired. No alert. The BLS was a prerequisite for the practice's anesthesia permit, which became void the day the BLS lapsed. 43 sedation procedures were performed after that. Every one is now a liability.
Permit-on-permit dependencies are invisible in spreadsheets. One expired BLS can void your entire sedation program.
Tap to see the fix →
How PracticeSentry prevents this
PracticeSentry maps credential dependencies. When a prerequisite expires, dependent permits are flagged before a single procedure is performed.
See it in action →SAM.gov Debarment Match
$0
Rotech Healthcare, excluded employees across multiple locations
A provider on the SAM.gov debarment list continued billing federal programs. Every claim submitted after the exclusion date was flagged. The practice repaid every dollar, plus treble damages under the False Claims Act.
SAM.gov and the CMS Preclusion List update independently from OIG. Checking one is not enough.
Tap to see the fix →
How PracticeSentry prevents this
PracticeSentry screens every employee against OIG, SAM.gov, and CMS Preclusion simultaneously. A match on any list is flagged the same day.
See it in action →Always on guard
See everything. Miss nothing.
Automated scans run every few days. On-demand scans whenever you need them. Every check, every alert, every verification logged in real time.
OIG exclusion scan completed
47 employees screened against LEIE. 0 exclusions found.
License expiring in 28 days
Sarah Mitchell, RN License (OH Board of Nursing). Expiry: May 8, 2026.
SAM.gov debarment check completed
47 employees screened. 0 debarment matches.
Credential verified
James Okafor, PharmD License renewed. Verified against OH pharmacy board.
Cascade dependency at risk
Emily Chen BLS expires in 14 days. Prerequisite for Anesthesia Permit.
CMS Preclusion List scan completed
47 employees screened. 0 preclusion matches.
New employee enrolled
Marcus Webb (PT) completed self-enrollment. 4 credentials pending.
Automated scans, every few days
PracticeSentry scans federal and state exclusion lists, licensing boards, and disciplinary actions on an automated schedule. You don't have to remember. It's already done.
On-demand scans when you need them
New hire? Suspicious credential? Run a scan right now. Results come back the same day.
Cascade alerts before they cascade
If a BLS is about to expire and your anesthesia permit depends on it, you'll know before the permit becomes void.
Every action logged
Full audit trail of every scan, every alert, every credential change. Pull it up in one click when an auditor asks.
What we actively monitor
How exposed are you?
Compliance risk check
Five questions. Real penalties. See where your practice stands.
When did you last run an OIG exclusion check on your entire staff?
The product
Your compliance command center.
One dashboard. Every credential. Every employee. Every status, updated automatically.
78,927
OIG Excluded
2.5M+
NPDB Actions
Live
SAM.gov
1.78M
DEA Registry
98%
49 of 50
Compliant
49
Non-Compliant
0
Pending
2
Scan Failed
0
Employee Watchlist
| Employee | Status |
|---|---|
Sarah MitchellOIG MATCH | Compliant |
James OkaforOIG MATCH | Compliant |
Maria GonzalezOIG MATCH | Compliant |
David ChenOIG MATCH | Compliant |
Priya SharmaOIG MATCH | Compliant |
Carlos ReyesOIG MATCH | Compliant |
Expiry Forecast, 90 Days
OIG Exclusion Match Found
David Chen (MD) matched against OIG LEIE. All claims must be reviewed.
Compliance by Profession
How it works
Up and running in minutes.
See it in action.
01
Add your team
Import via CSV, add manually, or send a link your team fills out themselves. Takes minutes, not days.
Tap to flip →
team_roster.csv
Drop your CSV here
02
Define what to track
Tag each employee with the credentials their role requires. Nursing license, DEA registration, OIG status, whatever fits your business.
Tap to flip →
Click an employee to assign credentials
03
AI tracks, audits, and reports
Our AI verifies credentials against official databases on a continuous schedule. Dashboards, reports, and real-time alerts keep you ahead.
Tap to flip →
The business case
Compliance tracking pays for itself.
Every one of these happens to real businesses every week.
What happens when a license quietly expires?
Before HR notices, that employee has already practiced illegally, seen patients, or closed deals. A complaint is filed. Now you are on the hook for reinstatement fees, legal costs, and regulatory scrutiny. All because of a date no one tracked.
Tap for the solution →
PracticeSentry fires alerts at 90, 30, and 7 days before any license expires. Lapses stop before they start.
When was the last time you verified your staff credentials? Not at hire. Right now.
Most practices check credentials once during onboarding and never again. Licenses expire. Certifications lapse. Employees get excluded from federal programs mid-employment. If you are only checking at hire, you are flying blind every day after.
Tap for the solution →
PracticeSentry verifies continuously against official government registries. Not once at hire. Every few days, automatically.
What if someone on your payroll is on a federal or state exclusion list?
Federal and state exclusion lists like the OIG LEIE and CMS Preclusion List bar individuals from billing Medicare and Medicaid. Employ one of them, even unknowingly, and every claim they touched becomes fraudulent. Penalties run up to $25,595 per claim, plus treble damages under the False Claims Act. Most practices have never checked.
Tap for the solution →
PracticeSentry screens every employee against federal and state exclusion lists automatically. Not just at hire, but continuously.
When an auditor shows up, what do you actually hand them?
Most businesses scramble. They call former employees, dig through old emails, build spreadsheets the night before. Auditors see this. It costs contracts, certifications, and sometimes the ability to operate at all.
Tap for the solution →
PracticeSentry maintains a living audit trail. Pull a full compliance report in one click, any time.
What if an employee is on the OIG exclusion list right now?
The OIG publishes a list of individuals excluded from Medicare and Medicaid. It has over 78,000 entries and updates monthly. Hiring one of them, even unknowingly, means every claim they touched gets flagged and repaid. The penalty? $25,595 per item billed. Most employers have never once checked.
Tap for the solution →
PracticeSentry screens your entire team against the OIG exclusion list automatically. Any match is flagged immediately. Not just at hire, but continuously.
What happens when one expired credential voids everything built on top of it?
Your anesthesia permit requires an active BLS and ACLS. Your DEA registration requires an active state license. These dependencies are invisible until one foundational credential lapses and the permits stacked on top silently become void. You keep operating. You keep billing. You find out during an audit.
Tap for the solution →
PracticeSentry maps permit-on-permit dependencies and alerts you when a prerequisite is at risk, before dependent credentials become void.
Are you losing bids because you cannot prove compliance?
Government contracts, healthcare accreditations, and insurance renewals increasingly demand documented credential programs. If you cannot prove compliance on paper, you lose the deal. Competitors with systems in place win by default.
Tap for the solution →
PracticeSentry generates professional compliance reports on demand. Walk into any bid or audit ready.
How much does turnover cost your compliance program?
Every new hire resets the clock. Did they submit their credentials? Are they verified? Did you remember to off-board the person who left? Manual compliance breaks every time someone joins, moves roles, or walks out the door.
Tap for the solution →
PracticeSentry tracks every employee lifecycle event. Onboarding triggers credential collection automatically.
What happens when someone calls out sick and their backup is not certified?
You need coverage fast. The usual person is out. You call someone in. Nobody checks whether that person is current on their certifications. Now you have an uncertified employee in a role that requires one. And you did not know.
Tap for the solution →
PracticeSentry shows you, in real time, which employees are compliant and available for which roles.
What does a malpractice claim look like when the provider was unlicensed?
Most malpractice policies require the provider to be licensed and in good standing at the time of the incident. A gap in licensure at the time of a claim can mean denied defense, no indemnification, and personal liability for the provider and the practice. You find out when it is too late to fix.
Tap for the solution →
PracticeSentry catches license gaps before they become malpractice exposure. Continuous monitoring means no surprises.
Built for regulated practices
Your industry. Your credentials. Covered.
Click any specialty to see its biggest compliance risk.
Everything you need
One dashboard. Zero surprises.
Verified against official sources
We check state licensing boards, the federal OIG exclusion list, and SAM.gov directly. Not a third-party database. The real thing.
Employee self-enrollment
Send one link to your whole team. Each employee fills in their own credentials from their phone. HR reviews and approves.
Automated expiration alerts
Alerts go out at 90 days, 30 days, 3 days, and day-of. HR gets them. The employee gets them. Nothing slips through.
OIG exclusion monitoring
The OIG updates their exclusion list monthly. We check every employee automatically and flag matches immediately.
Track any credential type
Nursing licenses, DEA registrations, BLS/ACLS certs, anesthesia permits, NPI numbers, state board licenses. If it expires, we track it.
Compliance calendar
See every expiration across your entire workforce on a single calendar. Plan ahead instead of scrambling when renewals stack up.
Cascade dependency tracking
Some permits only stay valid when the credentials beneath them do. We map those dependencies, like anesthesia permits that require active BLS and ACLS, and alert you when a prerequisite is at risk before dependent permits become void.
Automated scans catch problems early
Scans run every few days against federal and state databases. By the time something changes, you already know. No manual checks, no forgotten follow-ups.
On-demand scans when you need answers now
New hire starting Monday? Run a scan right now against exclusion lists and licensing boards. Results the same day. No waiting for the next scheduled cycle.
Pricing
Public pricing. No sales calls. Cancel anytime.
Every compliance tool in this space hides behind “request a quote.” We don't.
Founding member rate on Starter and Professional. 68 of 100 spots remaining.
Free
2 employees, forever
- OIG LEIE federal exclusion screening
- SAM.gov federal debarment check
- State licensing board verification
- License expiration tracking
- Employee self-enrollment via invite link
- Manager email alerts
- Compliance dashboard
Starter
Billed $588/yr. Founding rate.
Up to 15 employees
+$4/employee over 15
One caught exclusion pays for 43+ years
- Everything in Free
- 1 admin seat
- Weekly credential verification sweeps
- CMS Preclusion List (Medicare & Medicaid)
- State Medicaid exclusion cross-reference
- Board disciplinary action monitoring
- Cascade credential dependency tracking
- Employee expiry email reminders
- 90-day audit log and compliance history
- Audit-ready compliance reports
- Weekly compliance digest
Professional
Billed $2388/yr. Founding rate.
Up to 50 employees
+$4/employee over 50
One caught exclusion pays for 10+ years
- Everything in Starter
- 1 admin seat
- Twice-weekly credential verification sweeps
- On-demand scans anytime
- 365-day audit log and compliance history
- Executive compliance summaries
- Department-level compliance views
- Priority support
Enterprise
Unlimited employees
- Everything in Professional
- Unlimited employees & locations
- Daily verification sweeps
- SMS alerts for managers & employees
- Branded compliance reports (your logo)
- Custom report builder & scheduling
- Onboarding & offboarding workflows
- Role-based access controls (RBAC)
- HRIS & HR system integrations
- API access & webhooks
- SSO / SAML
- Dedicated compliance success manager
- Custom SLA & white-glove onboarding
The math is simple
One OIG exclusion caught = up to $25,595 per claim avoided.
At $49/month, Starter pays for itself the moment one exclusion is caught and keeps paying for over 43 years.
Every plan screens against
How we compare
More coverage. A fraction of the cost.
Other tools in this space charge more and still leave gaps.
| Feature | OIG-Only Tools | Enterprise Platforms | PracticeSentry |
|---|---|---|---|
| Monthly cost | $200–300/mo | $100–400/provider | From $49/mo |
| OIG federal exclusion screening | |||
| SAM.gov & CMS Preclusion List | |||
| State licensing board verification | |||
| Board disciplinary action monitoring | |||
| Cascade credential dependency tracking | |||
| On-demand scans | |||
| Free tier available | |||
| Transparent public pricing | |||
| Self-serve, no sales call required | |||
| Built for practices under 100 employees |
OIG-only tools: $200-300/month for a single database. Enterprise platforms: $100-400/provider/month, sales call required, no self-serve.
No upsells. No surprise invoices. The price you see is the price you pay. Cancel anytime.
100% tax deductible as a business compliance expense. Effective cost as low as $34/month.*
* Based on ~30% effective tax rate. Consult your tax advisor.
Resources
Know your risk.
Get in touch
See PracticeSentry in action.
We'll walk you through how PracticeSentry works for your industry, show you the dashboard, and get you set up. Usually in one call.
Prefer to try it yourself? Start free with 2 employees →